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1990-06-03
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CHURCH VISITATION SYSTEM DOCUMENTATION
==============>> (Press ESCape to return to the Main Menu) <<===============
Thank you for using the Church Visitation System !!
If you have questions, need help or would like to
make suggestions about the Visitation System please
contact:
SonShine Software, Inc.
P. O. Box 4761
Dublin, Georgia 31040
(912) 272-1714 (9am - 4pm, EST)
Copyrighted (c) by Ronald Bryan Byxbe
============================================================================
1. General System Concepts
2. What Happens On Each Screen
3. Problem/Error Resolution
********************************************************
1. General System Concepts
The Church Visitation system (CVS) is designed to help you keep
track of all your contacts.
Within the Visitation System, you simply enter all your people.
Each time a visit is made you can record the visit, or contact,
along with pertinent information, and notes about the visit.
********************************************************
2. What Happens On Each Screen.
a. Documentation Menu
1. View Documentation - displays this documentation file.
2. Print Documentation - prints this documentation file.
3. Print Order Form - prints an order form.
b. Contacts Database
1. Overview
The contacts database is a file of all your contacts. They
should be entered into the file by LAST NAME then FIRST NAME.
Example: Byxbe, Ronald
This will insure that they display in alphabetical order.
2. Menu Keys
a. Add - allows you do add a new contact.
e. Edit - allows you to change information about the contact.
d. Delete - allows you to delete this contact.
p. Print - this will display a menu with the following choices.
1. 3x5 Cards
2. 4x6 Cards
3. Contacts List
4. Labels - always printed in zip code order for mailing.
f. Find - allows you to go directly to a desired contact record
by entering part of the contacts name.
SELECT ==> s. Select - this will display all the visitation records for
this contact. If no records are found then a screen will
be displated asking if you would like to add a new record.
This option can also be selected by press the ENTER KEY.
TRANSACTION OPTIONS:
Add - will add a new contact transaction
Edit - allows change of contact transaction
Delete - allows deletion of transaction
Notes - here you can input general notes about this
particular visit or contact. This is generally were
we tell what happened on the visit.
Help - displays a help screen.
t. Tag - The tag option will tag certain records to be
printed. Only the records tagged will print. There
are three options when using the tag. Current, All,
and Selected.
Selected Tag. On this screen you will select certain
fields to be tagged. If you wish to ignore a certain
field the leave the field blank. Date fields are
initialized to 01/01/80. This is considered to be
blank.
After you have tagged the records you desire you
can select the print option.
u. UnTag - This option will Untag all records
n. Notes - this is where you can type general notes about
the contact. At this time the notes will not print.
?. Help - displays a help screen
c. Display Contacts
1. Edit - changes a transaction record
2. Delete - deletes a transaction record
3. Notes - changes or displays notes
4. Print - prints report as shown on screen
d. Contacts by Date
1. Edit - changes a transaction record
2. Delete - deletes a transaction record
3. Notes - changes or displays notes
4. Print - prints report as shown on screen
e. ReIndex Data Files
This option should be taken if you delete a lot of records over
a period of time. "A Lot" can be defined several ways. We will
define it as 10% of the database or 10 to 50 records.
The ReIndex option will remove all deleted records from the file
and place the file back into sorted order.
f. Edit System Record
This option is used to record the Name, Address, City of
your church. It is also where you input your monitor type.
g. Quit to DOS - Exits the program.
3. Problem/Error Resolution
a. System Locks up while loading
b. Error 100
c. Error 212
d. Corrupted Index File
Correction to the above errors can be done by deleting all the index
files for the program. The system will rebuild the index files the
next time you call it up.
To delete the index files simply do the following.
===> Go to the directory where you loaded the program
cd\cvs if cvs is the directory
===> Delete all index files
DEL *.IN? <enter>
===> Call up the program
CVS
----------------end-of-author's-documentation---------------
Software Library Information:
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program in accordance with the author's terms of distribution.
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elsewhere in this documentation. If you have trouble getting
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